Free digital legacy checklist (printable)

If you died tomorrow, could the people closest to you find your accounts, unlock your phone, cancel your subscriptions, and read the words you meant to leave them? This one-page-per-topic checklist helps you write down where things are and what you want, so they are not left guessing.

How to use it

Print it (or save it as a PDF) and fill it in by hand. Most people finish a first pass in an hour or two.
Write locations, not secrets. Note where a password, PIN or recovery code is kept — not the code itself — unless the finished sheet will be stored somewhere genuinely secure.
Store it safely — with your will, in a home safe, or with your executor — and tell one trusted person it exists.
Review it once a year, and after big changes such as a new phone, a move, or a new bank.

Tip: in the print dialog, choose "Save as PDF" to keep a digital copy. The page prints without the site header and footer.

1. Key people

Executor or person handling my estate: name and contact
Trusted person for digital matters (if different)
Who has a copy of my will, and where the original is kept
People who should be told first (family, close friends, employer)

2. Devices and how to unlock them

Phone: where the unlock code is kept (not the code itself)
Laptop / computer: where the login is kept
Tablets, external drives, smart home hubs
What should happen to each device (keep, wipe, pass on)

3. Password manager and emergency access

Which password manager I use
Emergency access set up for: (name)
Where the recovery / emergency kit is stored

4. Email accounts

Main email address(es) and provider
Google Inactive Account Manager set up (yes / no, trusted contacts)
Which email should be kept open for a while to catch bills and notices

5. Phone ecosystem legacy settings

Apple Legacy Contact added (name; where the access key is kept)
Google / Android account settings reviewed
Photos and backups: which cloud they are in

6. Banking and finance

Banks and account types (institution names only, no numbers or PINs)
Pensions, insurance policies, investments: provider names
Loans, mortgages, credit cards
Where statements and policy documents are kept

7. Subscriptions and recurring payments

Streaming, software, cloud storage, memberships
Utilities and phone contracts
Which card or account each one is billed to

8. Social media wishes

Facebook: memorialise / delete; legacy contact
Instagram: memorialise / delete
LinkedIn, X, TikTok, others: my wish for each

9. Photos and files

Where my photos live (phone, cloud, drives)
Important documents (scans, certificates) and their location
Who should receive copies

10. Messaging apps

WhatsApp, Signal, Telegram: which ones I use
WhatsApp deletes inactive accounts after a period of inactivity (around 120 days): anything to save first?
Chat backups: where they are stored

11. Crypto, 2FA and recovery codes

Where 2FA recovery codes are stored (location only)
Authenticator app / hardware keys: where they are
Crypto wallets or exchanges: provider names and where recovery details are kept (location only)

12. Domains, websites and business accounts

Domain registrar and renewal dates
Websites, online shops, business tools
Who should take over or close them

13. Personal messages and letters

Letters I have written and where they are
Who each message is for
How they will be delivered (with executor, trusted person, or a service)

14. Review

Date completed
Next review date (suggested: once a year)
Where this checklist is stored, and who knows about it

What a checklist can't do

A checklist tells your family where things are. It doesn't say what you would have wanted to tell them. If there are words you want delivered — a goodbye, practical instructions, a letter to your children — Final Saying holds them until they are needed. You check in on a schedule you choose; if you stop responding, email reminders follow on days 7, 12 and 15 (Premium users also get a WhatsApp reminder on day 16), and your messages are delivered on day 17, only if the final reminder was actually sent. It is free for one email message; Premium is a one-time €29. Read how messages are stored and encrypted, and see the wider picture in our digital will vs legal will guide.

This checklist is a planning aid, not legal or financial advice. For wills, powers of attorney and inheritance, speak to a qualified professional where you live.